{"id":52,"date":"2016-10-25T20:02:58","date_gmt":"2016-10-25T20:02:58","guid":{"rendered":"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/?post_type=chapter&#038;p=52"},"modified":"2017-01-23T14:49:44","modified_gmt":"2017-01-23T14:49:44","slug":"how-to-import-content-from-ms-word","status":"publish","type":"chapter","link":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/chapter\/how-to-import-content-from-ms-word\/","title":{"raw":"How to Import Content from Microsoft Word","rendered":"How to Import Content from Microsoft Word"},"content":{"raw":"Pressbooks includes\u00a0a feature that allows authors to import content from MS Word into Pressbooks, however it is not a precise import and chances are there will have to be work done in Pressbooks to fix formatting issues, especially if the Word document was heavily formatted.\r\n\r\nIf an author edits a book in MS Word, she or he may want to copy and paste the final text into Pressbooks but doing so won\u2019t bring in images. Plus, each chapter\/part must be created before it is copied\/pasted which is time consuming. Therefore, we recommend using the import feature ahead of the cut and paste method.\r\n\r\nThe author can import the whole book or a \u2018chapter\u2019 (content between h1 headings). This is ideal when only certain portions of a book are revised\/adapted.\r\n\r\nTo use the MS Word importer\r\n<ol>\r\n \t<li>Prepare your .docx file: Chapter headings in your docx **MUST** be tagged as **Heading1** (otherwise chapters won\u2019t get recognized)<\/li>\r\n \t<li>In Pressbooks, go to: Left Menu\/Utilities \u2014&gt; Import.<\/li>\r\n \t<li>Select: File Type: .docx<\/li>\r\n \t<li>Choose your file from your computer<\/li>\r\n \t<li>Upload<\/li>\r\n \t<li>Select which content\/sections you want to import<\/li>\r\n \t<li>Decide whether the content\/sections are: front-matter, chapters, or back-matter<\/li>\r\n \t<li>Import<\/li>\r\n \t<li>Arrange your chapters in the right order<\/li>\r\n \t<li>Test some exports, clean up markup, and off you go!<\/li>\r\n<\/ol>\r\nNotes:\r\n<ul>\r\n \t<li>Everything other than basic styling is stripped out by design\u2026 so fancy fonts and such won\u2019t get imported. Italics, bold, etc should.<\/li>\r\n \t<li>All chapters are imported as DRAFTs. A quick way to get this listed as published is: mark all the chapters Private, then revert to Public. This will make them \u201cpublished\u201d.<\/li>\r\n \t<li>All chapters assign a Chapter Author by default (usually, your username). You\u2019ll have to edit each chapter and delete the Chapter Author in the Chapter Metadata section.<\/li>\r\n<\/ul>\r\n<h2>Step 1. Prepare your .docx file<\/h2>\r\n<em>Note: Chapter headings in your docx **MUST** be tagged as **Heading1** (otherwise chapters won\u2019t get recognized)<\/em>\r\n\r\n<img src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-1024x579.png\" alt=\"Step 1 Set Up Your docx File\" width=\"1024\" height=\"579\" class=\"aligncenter size-large wp-image-547\" \/>\r\n\r\n&nbsp;\r\n<h2>Step 2. In Pressbooks, go to: Left Menu\/Utilities \u2014&gt; Import<\/h2>\r\n<img src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import.png\" alt=\"Step 2. Use the Import Tool\" width=\"991\" height=\"673\" class=\"aligncenter size-full wp-image-548\" \/>\r\n\r\n&nbsp;\r\n<h2>Steps 3, 4 &amp; 5: Select your file type, choose file and upload<\/h2>\r\n<img src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r.png\" alt=\"Steps 3, 4 &amp; 5\" width=\"873\" height=\"546\" class=\"aligncenter size-full wp-image-550\" \/>\r\n\r\n&nbsp;\r\n<h2>Steps 6, 7, 8: Select your content, decide what it is, and import<\/h2>\r\n<img src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-1024x392.png\" alt=\"Steps 6, 7 &amp; 8\" width=\"1024\" height=\"392\" class=\"aligncenter size-large wp-image-552\" \/>Steps 6, 7, 8: Select which chapters to import, what kind of content they are, and then click the Start button!\r\n<h2>Steps 9 &amp; 10: Rearrange your chapters (if necessary) and check them<\/h2>\r\n<img src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-1024x522.png\" alt=\"Steps 9 &amp; 10\" width=\"1024\" height=\"522\" class=\"aligncenter size-large wp-image-553\" \/>\r\n\r\n<div class=\"textbox shaded\">This chapter is an adaptation of \"How to Import Content from MS Word\" from the <a href=\"https:\/\/opentextbc.ca\/opentextbook\"><em>BC Open Textbook Authoring Guide<\/em><\/a> by Lauri Aesoph and Amanda Coolidge. Images have been modified.<\/div>","rendered":"<p>Pressbooks includes\u00a0a feature that allows authors to import content from MS Word into Pressbooks, however it is not a precise import and chances are there will have to be work done in Pressbooks to fix formatting issues, especially if the Word document was heavily formatted.<\/p>\n<p>If an author edits a book in MS Word, she or he may want to copy and paste the final text into Pressbooks but doing so won\u2019t bring in images. Plus, each chapter\/part must be created before it is copied\/pasted which is time consuming. Therefore, we recommend using the import feature ahead of the cut and paste method.<\/p>\n<p>The author can import the whole book or a \u2018chapter\u2019 (content between h1 headings). This is ideal when only certain portions of a book are revised\/adapted.<\/p>\n<p>To use the MS Word importer<\/p>\n<ol>\n<li>Prepare your .docx file: Chapter headings in your docx **MUST** be tagged as **Heading1** (otherwise chapters won\u2019t get recognized)<\/li>\n<li>In Pressbooks, go to: Left Menu\/Utilities \u2014&gt; Import.<\/li>\n<li>Select: File Type: .docx<\/li>\n<li>Choose your file from your computer<\/li>\n<li>Upload<\/li>\n<li>Select which content\/sections you want to import<\/li>\n<li>Decide whether the content\/sections are: front-matter, chapters, or back-matter<\/li>\n<li>Import<\/li>\n<li>Arrange your chapters in the right order<\/li>\n<li>Test some exports, clean up markup, and off you go!<\/li>\n<\/ol>\n<p>Notes:<\/p>\n<ul>\n<li>Everything other than basic styling is stripped out by design\u2026 so fancy fonts and such won\u2019t get imported. Italics, bold, etc should.<\/li>\n<li>All chapters are imported as DRAFTs. A quick way to get this listed as published is: mark all the chapters Private, then revert to Public. This will make them \u201cpublished\u201d.<\/li>\n<li>All chapters assign a Chapter Author by default (usually, your username). You\u2019ll have to edit each chapter and delete the Chapter Author in the Chapter Metadata section.<\/li>\n<\/ul>\n<h2>Step 1. Prepare your .docx file<\/h2>\n<p><em>Note: Chapter headings in your docx **MUST** be tagged as **Heading1** (otherwise chapters won\u2019t get recognized)<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-1024x579.png\" alt=\"Step 1 Set Up Your docx File\" width=\"1024\" height=\"579\" class=\"aligncenter size-large wp-image-547\" srcset=\"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-1024x579.png 1024w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-300x170.png 300w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-768x434.png 768w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-65x37.png 65w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-225x127.png 225w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r-350x198.png 350w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/1-import-set-up-docx-r.png 1292w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Step 2. In Pressbooks, go to: Left Menu\/Utilities \u2014&gt; Import<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import.png\" alt=\"Step 2. Use the Import Tool\" width=\"991\" height=\"673\" class=\"aligncenter size-full wp-image-548\" srcset=\"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import.png 991w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import-300x204.png 300w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import-768x522.png 768w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import-65x44.png 65w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import-225x153.png 225w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/2-import-utilities-import-350x238.png 350w\" sizes=\"auto, (max-width: 991px) 100vw, 991px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Steps 3, 4 &amp; 5: Select your file type, choose file and upload<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r.png\" alt=\"Steps 3, 4 &amp; 5\" width=\"873\" height=\"546\" class=\"aligncenter size-full wp-image-550\" srcset=\"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r.png 873w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r-300x188.png 300w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r-768x480.png 768w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r-65x41.png 65w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r-225x141.png 225w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/3-4-5-import-select-file-and-type-r-350x219.png 350w\" sizes=\"auto, (max-width: 873px) 100vw, 873px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Steps 6, 7, 8: Select your content, decide what it is, and import<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-1024x392.png\" alt=\"Steps 6, 7 &amp; 8\" width=\"1024\" height=\"392\" class=\"aligncenter size-large wp-image-552\" srcset=\"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-1024x392.png 1024w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-300x115.png 300w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-768x294.png 768w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-65x25.png 65w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-225x86.png 225w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r-350x134.png 350w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/6-7-8-import-select-which-chaps-r.png 1444w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>Steps 6, 7, 8: Select which chapters to import, what kind of content they are, and then click the Start button!<\/p>\n<h2>Steps 9 &amp; 10: Rearrange your chapters (if necessary) and check them<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.library.ryerson.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-1024x522.png\" alt=\"Steps 9 &amp; 10\" width=\"1024\" height=\"522\" class=\"aligncenter size-large wp-image-553\" srcset=\"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-1024x522.png 1024w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-300x153.png 300w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-768x392.png 768w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-65x33.png 65w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-225x115.png 225w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r-350x179.png 350w, https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-content\/uploads\/sites\/2\/2016\/10\/9-10-import-ta-da-r.png 1074w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<div class=\"textbox shaded\">This chapter is an adaptation of &#8220;How to Import Content from MS Word&#8221; from the <a href=\"https:\/\/opentextbc.ca\/opentextbook\"><em>BC Open Textbook Authoring Guide<\/em><\/a> by Lauri Aesoph and Amanda Coolidge. Images have been modified.<\/div>\n","protected":false},"author":2,"menu_order":7,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-52","chapter","type-chapter","status-publish","hentry"],"part":35,"_links":{"self":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapters\/52","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/wp\/v2\/users\/2"}],"version-history":[{"count":7,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapters\/52\/revisions"}],"predecessor-version":[{"id":791,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapters\/52\/revisions\/791"}],"part":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/parts\/35"}],"metadata":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapters\/52\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/wp\/v2\/media?parent=52"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/pressbooks\/v2\/chapter-type?post=52"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/wp\/v2\/contributor?post=52"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/authorsguide\/wp-json\/wp\/v2\/license?post=52"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}