{"id":96,"date":"2019-05-23T20:05:12","date_gmt":"2019-05-23T20:05:12","guid":{"rendered":"https:\/\/pressbooks.library.ryerson.ca\/inclusiveleadership\/?post_type=back-matter&#038;p=96"},"modified":"2019-06-13T18:29:16","modified_gmt":"2019-06-13T18:29:16","slug":"appendix-4","status":"publish","type":"back-matter","link":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/back-matter\/appendix-4\/","title":{"raw":"Appendix 4: Sample format for committee terms of reference","rendered":"Appendix 4: Sample format for committee terms of reference"},"content":{"raw":"<strong>Sample committee terms of reference, Ontario Hospital Association<\/strong> [footnote]Corbett, Anne and James M. Mackay. Guide to Good Governance, Not-for-Profit and Charitable Organizations, Ontario Hospital Association, April 2009, pp. 153-154. [\/footnote]\r\n\r\n<strong>Role<\/strong>\r\n<p style=\"padding-left: 40px\">A general statement of the committee\u2019s purpose or role should be set out. The role should be relevant to the work of the board.<\/p>\r\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> The role of the governance committee might be expressed as: \u201cTo advise the board on matters relating to the board\u2019s governance structure\u00a0and processes, evaluation of the board effectiveness, recruitment, education and evaluation of board members.\u201d<\/p>\r\n<strong>Responsibilities<\/strong>\r\n<p style=\"padding-left: 40px\">A specific list of activities the committee is to undertake, usually without setting out in detail the process the committee is to follow.<\/p>\r\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> Governance committee responsibilities might include:<\/p>\r\n\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li>Review by-laws and recommend revisions as required;<\/li>\r\n \t<li>Conduct process for succession, interviewing and recommending candidates for election to the board; and<\/li>\r\n \t<li>Evaluate effectiveness of board governance structures, processes and recommend changes as required. (Review Appendix 5 for further examples for further examples.)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<strong>Membership <\/strong><strong>and voting<\/strong>\r\n<p style=\"padding-left: 40px\">Set out the number of appointed and ex-officio committee members and whether they are voting or non-voting.Example: Voting members:<\/p>\r\n\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li>Chair of the board;<\/li>\r\n \t<li>At least four directors appointed by the board;<\/li>\r\n \t<li>CEO as an ex-officio member.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p style=\"padding-left: 40px\">Non-voting member:<\/p>\r\n\r\n<ul>\r\n \t<li style=\"list-style-type: none\">\r\n<ul>\r\n \t<li>Vice President of Planning.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<strong>Chair<\/strong>\r\n<p style=\"padding-left: 40px\">Describe who the chair will be. <span style=\"text-decoration: underline\">Example:<\/span>\u00a0 A member of the committee appointed by the board.<\/p>\r\n<strong>Frequency of meetings <\/strong><strong>and <\/strong><strong>manner of Call<\/strong>\r\n<p style=\"padding-left: 40px\">Specify if a minimum number of meetings must be held. Example:\u00a0 At least quarterly at the call of the committee chair.<\/p>\r\n<strong>Quorum<\/strong>\r\n<p style=\"padding-left: 40px\">If there are non-board members on the committee, the quorum should reference the board members.<\/p>\r\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> 51% of the committee members, provided a majority of those present are board members OR 51% of the members entitled to vote.<\/p>\r\n<strong>Resources<\/strong>\r\n<p style=\"padding-left: 40px\">Specify if a member of management is to be assigned to the committee as a resource and committee support.<\/p>\r\n<strong>Reporting<\/strong>\r\n<p style=\"padding-left: 40px\">Specify how the committee reports. It will usually be to the board, but a subcommittee may report to a committee.<\/p>\r\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> To the board.<\/p>","rendered":"<p><strong>Sample committee terms of reference, Ontario Hospital Association<\/strong> <a class=\"footnote\" title=\"Corbett, Anne and James M. Mackay. Guide to Good Governance, Not-for-Profit and Charitable Organizations, Ontario Hospital Association, April 2009, pp. 153-154.\" id=\"return-footnote-96-1\" href=\"#footnote-96-1\" aria-label=\"Footnote 1\"><sup class=\"footnote\">[1]<\/sup><\/a><\/p>\n<p><strong>Role<\/strong><\/p>\n<p style=\"padding-left: 40px\">A general statement of the committee\u2019s purpose or role should be set out. The role should be relevant to the work of the board.<\/p>\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> The role of the governance committee might be expressed as: \u201cTo advise the board on matters relating to the board\u2019s governance structure\u00a0and processes, evaluation of the board effectiveness, recruitment, education and evaluation of board members.\u201d<\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<p style=\"padding-left: 40px\">A specific list of activities the committee is to undertake, usually without setting out in detail the process the committee is to follow.<\/p>\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> Governance committee responsibilities might include:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Review by-laws and recommend revisions as required;<\/li>\n<li>Conduct process for succession, interviewing and recommending candidates for election to the board; and<\/li>\n<li>Evaluate effectiveness of board governance structures, processes and recommend changes as required. (Review Appendix 5 for further examples for further examples.)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Membership <\/strong><strong>and voting<\/strong><\/p>\n<p style=\"padding-left: 40px\">Set out the number of appointed and ex-officio committee members and whether they are voting or non-voting.Example: Voting members:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Chair of the board;<\/li>\n<li>At least four directors appointed by the board;<\/li>\n<li>CEO as an ex-officio member.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px\">Non-voting member:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Vice President of Planning.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Chair<\/strong><\/p>\n<p style=\"padding-left: 40px\">Describe who the chair will be. <span style=\"text-decoration: underline\">Example:<\/span>\u00a0 A member of the committee appointed by the board.<\/p>\n<p><strong>Frequency of meetings <\/strong><strong>and <\/strong><strong>manner of Call<\/strong><\/p>\n<p style=\"padding-left: 40px\">Specify if a minimum number of meetings must be held. Example:\u00a0 At least quarterly at the call of the committee chair.<\/p>\n<p><strong>Quorum<\/strong><\/p>\n<p style=\"padding-left: 40px\">If there are non-board members on the committee, the quorum should reference the board members.<\/p>\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> 51% of the committee members, provided a majority of those present are board members OR 51% of the members entitled to vote.<\/p>\n<p><strong>Resources<\/strong><\/p>\n<p style=\"padding-left: 40px\">Specify if a member of management is to be assigned to the committee as a resource and committee support.<\/p>\n<p><strong>Reporting<\/strong><\/p>\n<p style=\"padding-left: 40px\">Specify how the committee reports. It will usually be to the board, but a subcommittee may report to a committee.<\/p>\n<p style=\"padding-left: 40px\"><span style=\"text-decoration: underline\">Example:<\/span> To the board.<\/p>\n<hr class=\"before-footnotes clear\" \/><div class=\"footnotes\"><ol><li id=\"footnote-96-1\">Corbett, Anne and James M. Mackay. Guide to Good Governance, Not-for-Profit and Charitable Organizations, Ontario Hospital Association, April 2009, pp. 153-154.  <a href=\"#return-footnote-96-1\" class=\"return-footnote\" aria-label=\"Return to footnote 1\">&crarr;<\/a><\/li><\/ol><\/div>","protected":false},"author":125,"menu_order":5,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"back-matter-type":[27],"contributor":[],"license":[],"class_list":["post-96","back-matter","type-back-matter","status-publish","hentry","back-matter-type-appendix"],"_links":{"self":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter\/96","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter"}],"about":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/wp\/v2\/types\/back-matter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/wp\/v2\/users\/125"}],"version-history":[{"count":15,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter\/96\/revisions"}],"predecessor-version":[{"id":463,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter\/96\/revisions\/463"}],"metadata":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter\/96\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/wp\/v2\/media?parent=96"}],"wp:term":[{"taxonomy":"back-matter-type","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/pressbooks\/v2\/back-matter-type?post=96"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/wp\/v2\/contributor?post=96"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.library.torontomu.ca\/inclusiveleadership\/wp-json\/wp\/v2\/license?post=96"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}