PRODUCTION LABOUR BUDGETING

All productions at the School are assigned a budget by the Chair, based on the approved scale (or size) of each show. This is currently a “production expense” budget only, and does not reflect the labour, or people, side of the equation. However, even in a school where the performers and Production students work for academic credit and not money, there are real labour costs that add to the show budget: contracted, professional Directors, Choreographers, Designers, and Consultants.

To make a meaningful educational experience for the student managers of each production, the tasks of labour costing and tracking are included in the job descriptions of both the Production Managers and the Technical Directors. They are required to project and monitor all costs associated with mounting the show, and accomplish this, in part, by assigning dollar figures to all hours worked, even by students: each position will have a salary or hourly wage associated with it.

Prior to the first week of rehearsal, the PM and TD will meet with the Production and Operations Manager to discuss budgets and salaries. Together they will develop realistic labour costs based on:

• Current Equity and ADC rates, for contracted professionals and students on student contracts

• Negotiated collective agreements, for union-format productions

• Market-value average rates for non-union and client services productions

After this meeting, the PM and TD will produce a comprehensive labour budget breakdown, outlining day by day, the projected costs.

The next step is the tracking of all hours worked on the production. Production Managers are expected to develop a time sheet that will track individual positions and the hours worked.

Paycheques will be issued weekly by the PM, giving all members of the production a sense of the time/money consequences.

All First Year Production students will observe key rehearsal and technical milestones, to a maximum of 36 hours, not including Ushering duties. In the Winter the PA can work shifts totaling a maximum of 75 hours. It is expected that Production Manager of each show rotate the PA’s through as many areas of the production as possible. Once a PA reaches their cap, they are officially finished the requirements of THP 101 and 102.

Some productions will not be able to provide PA’s with the required number of hours, due to their limited run or technical demands. In this case, the PA’s will be available to other shows to replace PA’s who have hit their own cap of hours.

In the Fall, the Interns will take a lead in the scheduling of the visits the 1st Year Production students make on stage in the shops and in the rehearsal halls. They will be assisted by the Production Office Assistant and the Local Business Agent.

The Local Business Agent will do all 1st Year hour tracking in the Winter term and will assist all Production Managers with PA staffing.